Start with daily life
Describe how the property will be used. Who lives or works there, what feels difficult today, and what must be different? A list of routines is more useful than a folder of unrelated style images.
Bring the practical information
A plan, site photographs, approximate area and intended timing help establish the starting point. Distinguish what you know from what still needs a survey.
Agree priorities
Separate essentials from preferences. Storage, privacy and accessibility may be non-negotiable, while a finish or furniture choice may be flexible. Share an indicative budget early so options can be compared meaningfully.